Business / Trade Fair Visa

30.01.2024 - Article

List of required documents for Business / Trade Fair - Non-Kuwaiti passport holders

The applicant is responsible for all information provided during the application process.
Forged or falsified documents, including fake reservations, will result in an immediate refusal of your visa application and a possible entry ban to the Schengen area.

Only fully completed applications can be accepted; failing to submit the necessary documents in the requested form may lead to a refusal of your visa request.
Documents and certificates are to be provided in German or English. Should your documents be issued in any other language, please provide the original with an official translation into German or English.

  1. Schengen Visa application form
    One duly filled (in English or German) and signed application form. Please use the VIDEX application form for Schengen visas in order to speed up the application process and to reduce your waiting time.
  2. Visa fees

    The visa fee for applicants from the age of 12 or older is 90,- Euros, for applicants between the ages of 6 and 12 is 45,- Euros. Children under the age of 6 do not have to pay the visa fee. The fee is to be paid in cash or via Debit/Credit Card in KWD (according to the current Embassy exchange rate) at VFS when applying.

  3. Passport
    Valid, non-damaged, signed by the passport holder if he/she is above the age of 10, issued within the past 10 years, valid for at least 3 months after the intended date of departure from the Schengen arean minimum of two empty pages.

    Please provide your original passport as well as any previous passports (if available) together with one copy of the data page and previous Visas (Schengen, US, UK, etc.).
    Your passport will remain with the Embassy during the entire processing time. Passports may only be withdrawn for urgent travel. In this case a written request from the applicant has to be presented to the Embassy.

  4. Biometric Photo
    One recent (not older than 6 months) biometrical passport photograph with a white background (3.5 cm x 4.5 cm). The photo has to show the facial features from the chin to the hairline as well as the left and right half of the face. Please see the sample chart for passport photos on the website.
  5. Proof of residence in Kuwait

    Colored copy (front and back) of your valid Kuwaiti residence permit (Civil ID) or colored print out from the Kuwait Mobile ID together with the original document.
    Please note that your Kuwaiti residence permit must be valid for at least 3 months after your intended date of return to Kuwait.

  6. Trip Deatils
    For all travel purposes:
    - valid, non-canceled flight reservation (round-trip)
    - valid (non-canceled) accommodation reservation (no vouchers) for all segments of your planned trip
    - if applicable: Should you own property in Germany and plan on staying there, please provide proof of ownership as well as the full address (Street, ZIP Code, City)
    - Letter from the employer in Kuwait, containing the following:
    Applicant’s full name, passport data, position in the company
    Purpose of the trip
    Information on how the costs for the business trip will be covered
    If covered by the company: cover letter and original bank statements, covering the last six months
    Invitation letter from the company based in Germany, containing the following:
    Full name and passport data of the invitee
    purpose and duration of the trip
    Information reflecting the existing relations between the inviting and Kuwait based company
    If applicable: formal obligation of the inviting company that the costs for the business trip will be covered
    Issued on the official letter head of the company, including the company’s current address, phone number, email
    Trade Fair:
    Trade fair ticket or exhibitors pass, stating the applicants name and company
  7. Proof of financial means
    Original bank statement of the applicant’s personal Kuwaiti salary account, covering at least the past 6 months.

    Additional documents, if available:
    - Kuwaiti savings account of the applicant
    - Foreign bank account of the applicant including valid credit card as well as its limit
    - Original declaration of assumption of costs from a third party including their original bank statement as well as a copy of their passport/Civil ID/ID card
    - Official formal obligation according to §§ 66-68 AufenthG (Verpflichtungserklärung)

  8. Confirmation of Employment
    Letter of employment, meeting the following criteria:
    - Issued on the official letter head of the company, including the company’s current address, phone number, email
    - Not older than 2 weeks at the time of the application
    - Full name, passport number, position, date of employment, monthly salary and method of payment of the employee
    - Original signature from an authorized signatory of the company with official company seal / stamp
    - If self-employed: business contract for the company
    Company registration and authorized signatories letter

    For students/children:
    - current school/university registration confirming that the student is exempted from attending lectures during the requesting travel period, with an original signature
  9. Ties to Kuwait

    Other documents relating to the applicant's financial status and personal ties in Kuwait such as:
    - title deeds or lease agreements for property
    - business registration
    - vehicle registration card
    - Civil ID and proof of usual place of residence in Kuwait of family members
    - marriage certificate, birth certificate/s of children, etc.
    - letter of employment of spouse and/or school/university registration of children

  10. Travel Health Insurance
    Travel/medical insurance (coverage on medical expenses at least EUR 30,000 and valid for the entire Schengen area for the duration of the applicant's planned stay). It is a requirement that claims against the insurance company are recoverable in a Member State. The insured party, policy validity period, geographical coverage and schedule of benefits must be mentioned of the policy schedule/certificate.

The German Embassy Kuwait reserves the right to ask for additional documents and /or call applicant for an interview at any time.

Additional content

Top of page